Talent Acquisition Coordinator with Spanish

SGS is the world’s leading Testing, Inspection and Certification company. We operate a network of over 2,500 laboratories and business facilities across 115 countries, supported by a team of over 100,000 dedicated professionals. With more than 145 years of service excellence, we combine the precision and accuracy that define Swiss companies to help organizations achieve the highest standards of quality, compliance and sustainability.
As a Talent Acquisition Coordinator, you will play a key role in supporting and stabilizing recruitment service within our HR Shared Service Center in Katowice you will be responsible to manage key stages of the hiring life cycle for assigned countries and business lines, acting as a trusted partner to Hiring Managers, and HR stakeholders.
Your main responsibilities will include:
Manage selected stages of the full recruitment lifecycle, from requisition creation in the ATS to offer preparation and onboarding coordination
Coordinate interviews between candidates, recruiters, hiring managers, and panel members
Manage interview calendars and meeting logistics across multiple time zones
Send interview confirmations, reminders, and follow-up communications to candidates
Arrange travel and accommodations for candidates when required
Maintain accurate candidate records within the Applicant Tracking System (ATS)
Update candidate statuses and ensure data integrity throughout the recruitment lifecycle
Generate regular recruitment reports, dashboards, and hiring metrics (KPIs, SLAs) to support decision-making
Assist with job posting management across internal and external platforms
Prepare and process recruitment and onboarding documentation in line with local labor law requirements
Coordinate background checks and ensure full compliance with GDPR regulations
Serve as a primary administrative point of contact, responding to inquiries from candidates and stakeholders in a timely and professional manner
Ensure all communications reflect a positive employer brand and an exceptional candidate experience
Support continuous improvement and standardization of recruitment processes, especially during the transition to the HR Shared Services Center
Identify process inefficiencies and proactively propose improvements to enhance operational effectiveness
Act as a Subject Matter Expert (SME) for recruitment processes and maintain up-to-date process documentation (SOPs)
Maintain strict confidentiality of candidate and company information and assist with audits
Your profile:
1–3 years of administrative, HR, recruiting coordination, or talent acquisition support experience
Fluent Spanish (minimum C1 level) and English (minimum B2 level)
Experience working with Applicant Tracking Systems (ATS) and HRIS platforms (e.g., Workday, SmartRecruiters)
Strong organizational and time-management skills with exceptional attention to detail and accuracy
Excellent written and verbal communication abilities to work with stakeholders across different levels of the organization
Ability to work independently and take ownership of assigned processes
Proficiency with Microsoft Office Suite (especially Outlook and Excel) and scheduling tools
Ability to handle confidential and sensitive personal data with discretion
Organized, dependable, and process-oriented mindset
Collaborative, responsive, and calm under pressure
Strong administrative and operational focus
Nice to have:
Bachelor’s degree or equivalent work experience preferred.
Previous experience in a corporate, Shared Services Center (SSC), or international environment is a strong advantage
Our Offer:
Full training for the role
Variety of development opportunities in an international environment within a fast-growing SSC company
Employment contract
Hybrid work model (2-3 times per week from office locsated in Katowice)
Comprehensive onboarding and continuous support from experienced colleagues at every stage of your career
Extensive benefits package, including:Private medical care (Medicover)
Group insurance
Access to the Medicover Benefits platform
Co-financing of the Medicover Sport card
Language course subsidy
Additional leave for volunteering
Subsidy for glasses
Training platform and a wide range of specialized internal and external courses delivered by qualified experts
Employee Referral Program rewarding recommendations of new talent
Opportunities to participate actively in charitable initiatives supporting local communities and organizations
Office conveniently located near 3 Stawy shopping mall in Katowice
Dedicated employee parking