Project & Employee Engagement Coordinator

WorldQuant develops and deploys systematic financial strategies across a broad range of asset classes and global markets. We seek to produce high-quality predictive signals (alphas) through our proprietary research platform to employ financial strategies focused on market inefficiencies. Our teams work collaboratively to drive the production of alphas and financial strategies – the foundation of a balanced, global investment platform.
WorldQuant is built on a culture that pairs academic sensibility with accountability for results. Employees are encouraged to think openly about problems, balancing intellectualism and practicality. Excellent ideas come from anyone, anywhere. Employees are encouraged to challenge conventional thinking and possess an attitude of continuous improvement.
Our goal is to hire the best and the brightest. We value intellectual horsepower first and foremost, and people who demonstrate an outstanding talent. There is no roadmap to future success, so we need people who can help us build it.
The Role: We are seeking a Project & Employee Engagement Coordinator for our Vietnam offices based in Ho Chi Minh City. The successful candidate will assist in our office administration and operations tasks, including but not limited to the following key responsibilities:
Liaise with Legal, HR, Compliance and Accounting departments to process vendor/supplier agreements, invoices, contracts and other official documents
Accounting support: monthly payable account checking and payment request, approval for payment in Workday, working with Accounting team for everyday accounting matters, support employees on expense claim process and other related issues
Support recruitment coordination and campus recruitment activities in terms of logistics preparation for HCMC office
Collaborate and provide support on employee benefit/welfare office social engagements, training events, other company events and driving some of these events as agreed
Collaborate with Vietnam operations and support team to instill process cohesiveness/improvement
Monitor, control, and procurement of office supplies and ensure timely maintenance of office equipment
Manage on-boarding and off-boarding tasks
Handle visa and work permit processes, including coordinating applications, managing documentation, and ensuring compliance with relevant regulations.
Provide other office administration support as needed
Assist GM in executing project administration tasks, tracking dashboards to ensure smooth delivery
Handle other tasks assigned by GM on an ad hoc basis
What You’ll Bring:
Bachelor degree from a recognized university/college
Around 2-3 years of relevant experience employee engagement, project coordinating, administration in a multinational organization
Solid experience with event management, employee engagement and administrative work
High proficiency in Microsoft office (Word, Excel, PowerPoint and Outlook)
Familiarity with AI tools for process automation & optimization is a strong plus (Claude, ChatGPT, etc)
A can-do, positive attitude, high level of attention and accuracy on detailed work tasks, superb organization skills and ability to prioritize and meet tight deadlines in a fast-paced and multifaceted environment
Possess strong learning agility, strong relationship building and interpersonal skills
Ability to effectively communicate, interact and collaborate with a diverse range of people and job functions with a customer-service mindset; Fluent English is required
Ability to multitask, work independently and as an integral member of the team with minimal supervision
Proactive about learning and self-motivated to take on additional responsibilities over time, be an energetic self-starter
What We Offer:
Competitive and attractive compensation package with clear career road-map – where you feel challenged everyday
We offer a strong culture of learning and development: training courses, library, speakers, share and learn events
Learn from who sits next to you! Working in WQ you are surrounded by smart and talented people
Premium Health Insurance and Employee Assistance Program
Generous time-off policy, re-creation sabbatical leave (based on tenure), Trade Union benefits for staff and family
Team building activities every month: Local engagement events – Employee clubs: football, ping-pong, badminton, yoga, running, PS5, movies, etc.
Annual company trip and occasional global conferences – opportunity to travel and connect with our global teams
Happy-hour with tea break, snacks and meals every day in the office!
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WorldQuant is an equal opportunity employer and does not discriminate in hiring on the basis of race, color, creed, religion, sex, sexual orientation or preference, age, marital status, citizenship, national origin, disability, military status, genetic predisposition or carrier status, or any other protected characteristic as established by applicable law.