Payroll and HR Services France Officer

Payroll and HR Services France Officer
Role Summary
The Payroll and HR Services France Officer is a key role for the HR team in France. He/She will manage payroll processes in direct liaison with our payroll outsourced partner and key HR administration processes. He/she also assists and supports the local HR team in several processes such as HR reporting, social and legal declarations, support accountings teams in financial closings, support on execution of all HR administration process (eg onboarding, offboarding, mobility…). The Payroll and HR Services France Officer will also play a key role in supporting the implementation of local Compensation and Benefits schemes, processes and services with our key partners, to ensure our team is securing all local executions of group processes as well as local schemes (health insurance, …), in direct link with the group C&B team.
Key accountabilities
As our Payroll and HR Services France Officer, you will mainly:
Perform payroll department operations and manage workflow to ensure all payroll transactions are processed accurately and timely for all companies in France: 6 (2 major ones) –+ subsidiaries in other countries (around 580 pay slips per month)
Reconcile and control payroll prior to transmission and validate confirmed reports
Execute time and attendance processing and interface with our payroll service partner
Carrying out checks and controls, and expected to develop and secure current control where needed.
Be identified as a key user involved in the different payroll projects across the group, with the accountability to represent your country specifics requirements (company agreement knowledge, regular payroll & benefits law update).
Be the main contact to the GL team and key contact of the different providers ( payroll, benefits..)
Act as First support level of the employees regarding the payroll and time management individual requests
Supports the HRBPs in the onboarding and offboarding of permanent and fixed-term contracts, internships, apprenticeships: creates the admin profile and prepares admin logistics for onboarding; takes in charge the legal declarations with relevant legislation (labor law, health & safety, tax law)
Process accurate and timely year-end reporting to HR and/or Management ( social reports, work council , budget …).
Be accountable of the execution with the highest level of standard of all Euronext HR Services processes impacting payroll activities: hiring, onboarding, job changes, offboarding.
Become the local key person on compensation and benefits operational tasks to execute groups schemes (LTI, Annual Compensation process…) but also local schemes (profit sharing, employee saving account..) in direct link with the Euronext C&B group team.
+ perform individual collective severance or payroll simulation when ask by HRBP or C&B team
Anticipate any cost related to overtime/unpaid holidays, URSSAF risk…
Payroll and HR Services Operational Excellence:
Act diligently to ensure that work is done accurately.
Ensures that errors and problems are reported to the appropriate stakeholders: payroll partner in our outsourced service, Employee Relations & HR Social Controlling Manager, local HR Director, group C&B team.
Completes corrective action request forms as required.
Ensures that key stakeholders and especially the Employee Relations & HR Social Controlling Manager, the French HR Director are kept informed of any risks or problems that may prevent the delivery of payroll.
Understands all problems and seeks assistance and explanations, as required, from appropriate stakeholders in case of delay or issue.
Team Focus:
Participation in group payroll & HR services meetings
Submit any relevant information that can be discussed at regular France HR team meetings.
Assist other team members as required
The key accountabilities only describe the main activities and is not exhaustive. It evolves depending on the expertise level and ongoing projects.
Profile and skills
Experience
Very good Knowledge on national Payroll processing/accounting and local benefits – with at least 8 years of proven experience
Knowledge on HR Information Systems and processes (Alicia/SDWorks, protime ( payroll & absences systems) and Workday are an outstanding plus)
Education and Knowledge
Bachelor degree Accounting/Payroll or Business Administration preferred
Profile
Extensive HR process and policy knowledge and other payroll administrations
Knowledge and practice on social law, tax law related to payroll activity
Oral and written communication skills, ability to assess requests and advise clients in a timely and professional manner.
Excellent computer skills; familiar with current databases and HR software packages , including MS Office most especially Excel
Experience with different Payroll software and Systems
Proven numerical skills with an emphasis on accuracy and quality.
Ability to work under pressure and meet strict deadlines.
Ability to multi-task and manage multiple tasks simultaneously.
Passion and enthusiasm for work and the company. Goal-oriented and committed, persevering.
Self-motivated with a high level of dynamism, energy, persistence and initiative.
Proactive, committed and able to set and maintain high standards.
Professional attitude with high values of integrity. Client focus with a service-oriented approach.
Good people skills and diplomacy to work with a variety of colleagues and clients.
Speak and write English (business level)
Euronext Values
Unity
• We respect and value the people we work with
• We are unified through a common purpose
• We embrace diversity and strive for inclusion
Integrity
• We value transparency, communicate honestly and share information openly
• We act with integrity in everything we do
• We don’t hide our mistakes, and we learn from them
Agility
• We act with a sense of urgency and decisiveness
• We are adaptable, responsive and embrace change
• We take smart risks
Energy
• We are positively driven to make a difference and challenge the status quo
• We focus on and encourage personal leadership
• We motivate each other with our ambition
Accountability
• We deliver maximum value to our customers and stakeholders
• We take ownership and are accountable for the outcome
• We reward and celebrate performance
We are proud to be an equal opportunity employer. We do not discriminate against individuals on the basis of race, gender, age, citizenship, religion, sexual orientation, gender identity or expression, disability, or any other legally protected factor. We value the unique talents of all our people, who come from diverse backgrounds with different personal experiences and points of view and we are committed to providing an environment of mutual respect.
Additional Information
This job description is only describing the main activities within a certain role and is not exhaustive. It does not prevent to add more tasks, projects.