Operations Coordinator (CRE)

Job Title
Operations Coordinator (CRE)
Job Description Summary
Responsible for supporting the Ops Manager/Director, City Lead in providing overall coordination for the NJ & PA market.
The Ops Coordinator will support and enable the Ops Manager & Director and City Lead in ensuring and monitoring the smooth function of the region to achieve planned growth and maximize revenue goals.
Additional responsibilities include performing the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.Job Description
Promote and foster strong, positive relationships with all on-site staff members during transition and thereafter, focusing on all aspects of the on-boarding process
Assist Property Management teams during transition including utility transfer, tenant notifications, vendor notifications, order business cards, order cell phones
Prepare new on-site Property Management offices with IT infrastructure including ordering proper equipment, setting up Site Assessment and Day 1 installation
Troubleshoot problems with IT for ordering and setting up hardware/software, Teams application
Navigate on-site Property Management teams during transition or after with matters of payroll, time sheets, Workday and other applications
Prepare and update new hire packets for the local market
Track progress and follow up on corporate operations initiatives
Monitor areas of risk on compliance scorecard and follow up with sites in remaining compliant
Support properties, as needed, in processing Accounts Payable including coding invoices and inputting into NEXUS, assist with ServiceEdge, assist with Workday matters of Learning, Time Tracking, Payroll Billings and Expense Reports
Assists in event planning, scheduling and coordinating meetings for development or disseminating corporate communications (i.e. Lunch N’ Learns, vendor meetings) supporting City Lead and Operations Director & Manager
Prepare and code invoices for Property Manager’s approval
Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
Track and file contracts and insurance certificates; maintain follow-up system for expirations
Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
Maintain the property purchase order system
Maintain lease and contract files, as well as other files located within the property management office
Other duties as assigned
Knowledge and Experience:
Bachelor’s degree highly desirable
Demonstrated organizational capability
Customer service experience preferred
Excellent Microsoft office skills
Detail-oriented with a solid ability to communicate clearly
Proven ability to multi-task
Capability of handling large data (Excel, pivot tables, VLookup)
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $29.43 - $34.62
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
INCO: “Cushman & Wakefield”