Marketing Procurement Manager

As marketing operations continue to scale, the Marketing Procurement Manager will play a critical role in ensuring the timely, cost-efficient, and high-quality production of Point-of-Sale materials (POSM) and branded marketing assets that support nationwide campaigns and business initiatives.
This role is responsible for managing end-to-end procurement and production processes for marketing materials, building strong supplier partnerships, optimizing costs, and ensuring all deliverables align with brand standards and operational timelines.
Responsibilities:
POSM Procurement & Production Management
- Manage end-to-end procurement and production of permanent and temporary POS materials and branded marketing assets
- Source, evaluate, and manage suppliers such as printing houses, fabricators, display manufacturers, and production vendors
- Lead RFQs/RFPs, supplier bidding, price negotiations, and contract discussions
- Ensure optimal balance between cost, quality, and turnaround time
- Monitor production schedules and ensure timely delivery of materials to stores and partner locations
- Coordinate production timelines, artwork requirements, and delivery schedules with internal stakeholders
- Support campaign execution through accurate production planning and vendor coordination
- Assist in DTI permit processing and compliance requirements for marketing campaigns when necessary
Supplier & Vendor Management
- Build and maintain a reliable network of suppliers and production partners
- Conduct vendor evaluations based on quality, service levels, pricing, and compliance
- Identify and onboard new suppliers to improve innovation, scalability, and cost efficiency
- Resolve vendor-related production, delivery, or quality issues promptly
- Maintain supplier records, contracts, quotations, and procurement documentation
Cost Optimization & Budget Control
- Monitor and manage procurement and production budgets for marketing materials
- Identify opportunities for cost savings without compromising quality and brand standards
- Track expenditures and prepare regular reports for Marketing and Finance teams
- Ensure compliance with procurement policies, approval workflows, and audit requirements
- Support budget forecasting and campaign cost estimation activities
Quality & Brand Compliance
- Ensure all produced materials comply with brand guidelines, specifications, and approved artwork
- Coordinate sample reviews, mockups, and pre-production approvals
- Conduct quality inspections during production and before deployment or shipment
- Address production inconsistencies and implement corrective actions when needed
Cross-Functional Collaboration
- Work closely with Marketing, POS, Creatives, Logistics, and Operations teams to understand campaign requirements and timelines
- Coordinate with logistics and distribution teams to ensure timely deployment of materials to stores and partners
- Provide production lead times, supplier recommendations, and cost estimates during campaign planning
- Support internal stakeholders with procurement-related concerns and vendor coordination
- Process Improvement
- Identify opportunities to improve procurement workflows and production planning processes
- Maintain organized records of suppliers, contracts, quotations, and production history
- Help develop procurement best practices and operational efficiencies within the Marketing team
Requirements
- Bachelor’s degree in Business Administration, Marketing, Supply Chain Management, or related field
- With at least 2 years of experience in procurement, sourcing, purchasing, or vendor management
- Experience in marketing procurement, POSM production, printing, or advertising materials is strongly preferred
- Strong experience in RFQ/RFP processes, vendor negotiations, and contract management
- Knowledge of print production processes, materials, and fabrication is an advantage
- Strong cost analysis, budgeting, and reporting skills
- Excellent negotiation and communication skills
- Highly organized with strong attention to detail and project coordination abilities
- Able to manage multiple projects and timelines in a fast-paced environment
- Fluent in English