Human Resources Business Partner

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 99,250 employees operate a network of 2,700 offices and laboratories, working together to enable a better, safer and more interconnected world.
The Human Resources Business Partner will be responsible for creating a positive working environment and developing a competent workforce through building partnerships with line managers and ensuring organizational compliance to all relevant policies and legislation
Organizational Design
Maintenance and updating of Organizational Structures and Job Descriptions
Policies and Procedures
Facilitate adherence to HR policies, procedures and relevant legislation
Identify opportunities for updating and enhancing HR policies, processes and procedures to effect continual improvements in the division
Selection and Recruitment
Update and maintain all recruitment on Smart Recruiters
Arrange and manage the selection process together with line managers
Arrange and facilitate all interviews
Tend to the onboarding process, including drafting offer letters and contracts
Onboarding and Training
Arrange and manage onboarding through the SHINE process
Arrange and manage all onboarding training on SGS Campus
Assist the L&D Team with completion of all required SGS training
Industrial Relations
Arrange and manage all IR issues with collaboration between HR Management and IR Specialist
Arrange all logistical requirements for Disciplinary Enquiries
Performance Management
Facilitate adherence to SGS performance management i.e. annual goals and evaluations
Human Resources Information Systems
Managing and capturing of data on all HRIS i.e. Capturing of new engagements, promotions, transfers, contract renewals and terminations on Payspace within payroll deadlines
Updating any HR changes on the payroll system e.g. banking details
Capturing of all HR documents electronically on Payspace
Updating and maintaining the HR Sharepoint with all data / new forms and relevant information
Human Resources Projects
Manage and coordinate of local and global HR projects/initiatives as when required
Assist with capturing / maintaining data of local and global HR projects/initiative
Audits
Assist the Human Resource Manager in terms of all audits done in the HR Department
Assistance with Internal HR Audits (HR & Payroll Division on systems and personnel files)
General Administration Services
Facilitate the implementation of talent management and succession planning
Assist business to effectively manage headcount
Proactively identify and pre-empt HR risks within SGS
Assistance with reviewing and updating of all HR documentation for example, engagement pack and contracts of employment
Maintain quality, efficiency, and confidentiality of service within the HR Department
Adhere to all quality and safety requirements of the SGS management system
Perform any other reasonable tasks as assigned by direct line manager.
Ad hoc admin requirements within the HR department
Comply and promote, at all times, the SGS Code of Integrity and Professional Conduct to preserve and enhance SGS reputation as a socially responsible company
Education
Grade 12
National Diploma/Degree in Human Resources or related – and/or 5 years proven experience in the sector or within the company in the functions, knowledge, skills and experience sufficient to be recognized as a qualification through Recognition of Prior Learning
Good working knowledge of MS Office (Word, PowerPoint, Outlook and Excel – VLOOKUP’s and Pivot tables experience essential)
Experience
3- 5years years Human Resources Business Partner and Payroll experience
Preferably work experience with PaySpace and Workday
Understanding and application of relevant labor legislation
Competencies
Working Knowledge of PaySpace, Workday
SharePoint
Skills
Well-developed verbal & written communication, presentation, project management, report compilation and interpersonal skills
Well-developed administrative, problem solving and planning skills
High personal and ethical standards
Anticipates issues, solves problems, able to make clear decisions and judgements
Ability to build trust, respect and confidentiality
Hands-on and practical approach
Good balance between firmness and diplomacy
Sense of initiative
Languages: Proficiency in English (Read, Speak, Write) and potentially local dialects
High attention to detail, accuracy, and efficiency in completing tasks
Ability to work under pressure and meet firm deadlines
Exceptional organizational skills
Ability to work with internal divisions/clients
Ability to resolve queries timeously
Able to work on multiple projects/tasks simultaneously
Must be able to work independently, as well as in teams
Must be able to work in a highly pressurized environment