HR Operations Specialist with english and other european language

SGS is the world’s leading Testing, Inspection and Certification company. We operate a network of over 2,500 laboratories and business facilities across 115 countries, supported by a team of over 100,000 dedicated professionals. With more than 145 years of service excellence, we combine the precision and accuracy that define Swiss companies to help organizations achieve the highest standards of quality, compliance and sustainability.
We are looking for HR Operations Specialists who will be responsible for providing comprehensive administrative support across the entire employee lifecycle within the EMEA region - from hiring and onboarding, through employee changes, to offboarding in EMEA region.
Key responsibilities:
Coordinating the onboarding process and preparing employment documentation
Creating and maintaining employee records and updating data in HR systems (HRIS)
Ensuring the accuracy, completeness, and compliance of HR data in line with GDPR requirements and company policies
Managing employee lifecycle changes, including promotions, transfers, salary adjustments, position changes, and organizational structure updates
Cooperating with Payroll teams to provide payroll-related data and resolve day-to-day payroll inquiries
Administering employee benefits programs (e.g., insurance, pension plans, wellbeing initiatives)
Supporting time and attendance, leave, and absence management processes, including record maintenance
Preparing HR documentation, such as employment certificates, HR letters, and leave or parental leave documentation
Handling employee inquiries and supporting managers with ongoing HR-related matters
Participating in HR compliance activities, audits, and HR data reporting
Supporting Learning & Development processes, including training coordination, certifications, and performance review processes
Assisting with compensation-related activities, including salary reviews and bonus processes
Coordinating the offboarding process, including exit interviews, preparation of final documentation and settlements, access deactivation, and employee records archiving
We are looking for candidates who:
Have a good command of English (B2/C1 level) - mandatory - and one additional European language (B2/C1 level), such as German, French, Spanish, Dutch, Portuguese, or Italian
Hold a university degree or relevant educational background in HR, Administration, Management, or a related field
Have experience in HR Administration or HR Operations (experience in an EMEA environment is an advantage)
Possess a good understanding of HR processes and basic labor law principles
Have experience working with, or are comfortable using, HRIS and/or payroll systems (preferred)
Demonstrate excellent organizational skills and strong attention to detail
Are comfortable working with data and handling confidential information
Have strong communication and interpersonal skills
Can work effectively in a dynamic environment and manage multiple priorities simultaneously
Have a collaborative mindset and are focused on providing support and solving problems efficiently
Are proficient in Microsoft Office applications, including Excel, Word, and Outlook
What we offer:
Opportunities for professional growth in an international work environment within a rapidly growing SSC organization
Contract of employment
Hybrid working model (work 2-3 times per week from the office in Katowice)
Comprehensive onboarding and ongoing support from experienced team members at every stage of your career
Benefits package, including:Private medical care (Medicover)
Group life insurance
Access to the Medicover Benefits platform
Co-financing of the Medicover Sport card
Language course subsidy
Additional volunteering leave
Glasses subsidy
Access to a learning platform and a wide range of internal and external professional training programs delivered by qualified experts
Employee referral program with rewards for recommending new talent
Opportunity to actively participate in charity and volunteering initiatives supporting local communities and organizations
Office located in Katowice, conveniently situated near the 3 Stawy Shopping Center
Dedicated employee parking
Pursuant to Article 24(1) of the Act of 14 June 2024 on the Protection of Whistleblowers (Journal of Laws 2024, item 928), we hereby inform you that SGS Polska Sp. z o.o. and SGS Global Business Services Europe Sp. z o.o. have implemented an Internal Reporting Procedure.
The Internal Reporting Procedure is available on our website at the following link:
Procedura zgłoszeń wewnętrznych | SGS Poland