HR Administrator

Main Areas of Responsibility
HR Administration
Administer HR related documentation, such as employment contracts, confirmation letters, promotion letters, extension of probation, visa applications, certifications
Update stamping for new employment letters via LHDN portal
Prepare and keep up-to-date employee P-files for all employees in Singapore; collate and keep up-to-date P-files for all employees in Asia Pacific (original contracts in employment country but copy in Singapore).
Super user and main point of contact for HRIS for Asia Pacific. Input and update data in a timely manner into Workday – HR Information System by gathering data from APAC region
Prepare requisitions for new employee & onboarding
Provide support for Payroll admin such as TP3 form, update of information in WD
First of contact for employee work pass applications and renewals. Ensure work pass data is kept updated
Work with appointed agency to process the work pass applications
Prepare and maintain ad hoc reports and queries
Compose and distribute routine written correspondence from HR
Compose and distribute routine written correspondence from HR
Distribute routine communication emails via HR Mailbox
Maintain HR calendar, administrative forms and manuals
Arrange for GB values training for new employees and any other training for employees
Provide clerical and administration support to HR Department
Office Management
Responsible for maintaining the office needs and acting as Office Manager
Ensure lease terms are maintained and premise is kept clean
Work closely with building management
Collect, sort and distribute incoming correspondences
Corporate phone registration and termination contract
Updating DBKL premise license annually
Assign new hire locker key and collect the return key upon resignation
Liaising with IT for laptop readiness for employees onboard
Prepare access card for new hires and return access card for resignation
Liaising with vendors for office upkeep –Daily cleaning service
Monthly grease trap service
Quarterly air-conditioning service
Quarterly water dispenser service (Coway)
Bi-annual water dispenser service (Wells)
Other duties as assigned
Working Relationship With
All employees, HR Team and various HR related vendors
Background And Education
Minimum of education is Diploma in Human Resources or Administration or equivalent
Organizational skills and ability to Prioritize
Proactive, professional and confident with high Integrity and trust
Independent, goal-oriented and self-motivating personality
Fluent in English (verbal/written) and preferably able to speak one or more Asian language
Be prepared to travel regionally, and willing to work outside office hours
Professional Experience
Minimum 3 years of experience in Human Resource Administration preferred but not necessary
Proficiency in IT skills, particularly Microsoft office
Past working experience within an international/multicultural environment is an added advantage
Knowledge of HRIS an added advantage