Executive Business Administrator

Overview
Security represents the most critical priorities for our customers in a world awash in digital threats, regulatory scrutiny, and estate complexity. Microsoft Security aspires to make the world a safer place for all. We want to reshape security and empower every user, customer, and developer with a security cloud that protects them with end to end, simplified solutions. The Microsoft Security organization accelerates Microsoft’s mission and bold ambitions to ensure that our company and industry is securing digital technology platforms, devices, and clouds in our customers’ heterogeneous environments, as well as ensuring the security of our own internal estate. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their best each day. In doing so, we create life-changing innovations that impact billions of lives around the world.
Our team sits at the heart of Microsoft’s identity platform, powering the critical communication pathways that enable secure, reliable, and seamless user experiences across Entra. As part of this team, you’ll work on highly scaled, globally distributed systems that handle millions of real‑time notifications supporting authentication, security signals, and account lifecycle events. The team operates at the intersection of reliability engineering, security, and innovation driving initiatives such as queue architecture modernization, AI‑driven signal processing, and cross‑cloud support (including sovereign environments). You’ll collaborate with a strong, diverse engineering group based in Nairobi and across the globe, with direct impact on customer trust and service resilience. This offers the opportunity to solve complex, high‑impact problems, shape next‑generation identity experiences, and grow your technical leadership in a mission‑critical space.
As the Executive Business Administrator you step into a highly visible, fast-paced role at the heart of the business. You’ll work closely with a wide range of stakeholders—from HR and Finance to recruiting and senior leaders—giving you broad exposure and real impact. If you enjoy variety, ownership, and solving problems, this role offers the chance to manage everything from operations and events to onboarding and projects. It’s also an excellent growth opportunity, allowing you to build strong relationships, develop core business skills, and grow into a trusted partner who plays a key role in how the team operates.
Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
Responsibilities
Build and maintain strong cross-functional relationships with stakeholders (e.g., HR, Finance, Recruiting, Event Teams, Business Support) to enable team and leader priorities.
Collaborate with internal and external partners to ensure effective communication and coordination.
Participate in the Business Support community, contribute to team culture, and support onboarding and mentoring initiatives.
Plan and execute events end-to-end, including logistics, coordination, and post-event follow-ups.
Act as a key point of contact for events, managing changes and escalating issues as needed.
Drive engagement initiatives that support team morale and overall team effectiveness.
Execute projects independently, ensuring timely delivery and high-quality outcomes.
Own key deliverables, proactively identify risks, and communicate effectively with stakeholders.
Identify opportunities to streamline processes and improve operational efficiency.
Manage resources such as equipment, inventory, expenses, and budgets in line with company policies.
Support vendor management and procurement processes, including purchase orders and tracking.
Support Rhythm of Business (ROB) activities, including scheduling, logistics, and business cadence execution.
Assist with space management and planning, including desk allocation, moves, and utilization tracking.
Maintain accurate systems and data, escalating issues or opportunities as appropriate.
Partner with Global Talent Acquisition (GTA) and hiring managers to support recruitment efforts.
Coordinate onboarding and act as a key contact for new hires, vendors, and interns.
Qualifications
Required/minimum qualifications
High School Diploma, General Educational Development (GED), or equivalent AND 6 months Administrative, Business Support, and/or customer service experience.
Experience managing an Executive Office.
Additional or preferred qualifications
1+ year(s) administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
Associate's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
1+ years’ experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
Qualifications - Other Requirements: Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Microsoft background and Microsoft Cloud background check upon hire/transfer and every two years thereafter.
#MSFTSecurity, #IdentityGovernance
This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.