Accounts Payable Specialist

About Workato
Workato delivers enterprise infrastructure for the agentic era, redefining iPaaS and helping enterprises unify data, applications, processes, and AI into a single, governed platform. A leader in Enterprise MCP and trusted by 50% of the Fortune 500, Workato’s cloud-native architecture connects every application, data source, and process to power real-time orchestration at scale. With enterprise-grade security and continuous innovation at its core, Workato provides the trusted foundation for organizations to automate with confidence and operationalize AI across the business. To learn more, visit
Why join us?
Ultimately, Workato believes in fostering a flexible, trust-oriented culture that empowers everyone to take full ownership of their roles. We are driven by innovation and looking for team players who want to actively build our company. 
But, we also believe in balancing productivity with self-care. That’s why we offer all of our employees a vibrant and dynamic work environment along with a multitude of benefits they can enjoy inside and outside of their work lives. 
If this sounds right up your alley, please submit an application. We look forward to getting to know you!
Also, feel free to check out why:
Business Insider named us an “enterprise startup to bet your career on”
Forbes’ Cloud 100 recognized us as one of the top 100 private cloud companies in the world
Deloitte Tech Fast 500 ranked us as the 17th fastest growing tech company in the Bay Area, and 96th in North America
Quartz ranked us the #1 best company for remote workers
Responsibilities
Process vendor invoices, employee reimbursements, and payment requests accurately and on a timely basis in accordance with company policies and approval workflows
Ensure all invoices and payment requests are properly reviewed, validated, and supported with complete documentation prior to processing
Perform detailed checks on invoice accuracy, including vendor details, tax treatment, PO matching, approval requirements, and supporting documentation completeness
Assess invoice compliance and determine the correct handling of VAT/GST and withholding tax requirements based on local regulatory rules and invoice contents
Review and interpret vendor invoices carefully to identify inconsistencies, missing information, tax implications, and potential compliance risks
Ensure timely and accurate payment processing while maintaining strong internal controls
Maintain a service-level commitment of responding to internal and external inquiries within 48 hours and proactively drive resolution of all outstanding issues through closure
Closely monitor pending approvals, missing documentation, disputed invoices, and unresolved items to ensure proper and timely follow-through
Coordinate with vendors, procurement teams, business stakeholders, and external parties to resolve invoice and payment-related concerns promptly
Prepare AP aging reports, reconciliation schedules, and support month-end and year-end closing activities
Maintain accurate vendor master records and support vendor onboarding and compliance checks
Identify process bottlenecks, operational inefficiencies, and control gaps within AP operations and recommend scalable improvements
Support audit requests and ensure proper record retention and documentation compliance
Automation & AI Mindset
We are specifically looking for someone who:
Has a strong automation and AI-first mindset
Loves improving and automating manual processes wherever possible
Constantly looks for opportunities to streamline workflows, reduce repetitive tasks, and enhance operational efficiency
Is comfortable working with workflow automation platforms, finance systems, and emerging AI technologies
Thinks critically about how AP processes can be optimized for scale, accuracy, and better employee/vendor experience
Qualifications
Bachelor’s degree in Accountancy, Finance, or related field
Minimum 4-6 years of Accounts Payable or general accounting experience, preferably in a multinational or fast-paced environment
Strong understanding of AP operations, invoice validation, procure-to-pay (P2P) processes, and financial controls
Familiarity with VAT/GST and withholding tax rules and practical application in invoice processing
Proven ability to independently review and assess invoice compliance and supporting documentation
Strong analytical, organizational, and problem-solving skills
Excellent attention to detail and ability to identify discrepancies and process gaps
Strong follow-through and accountability in managing pending items through resolution
Excellent written and verbal communication skills
Ability to manage multiple priorities and meet deadlines in a dynamic environment
Experience using ERP systems such as NetSuite, Levelpath, Coupa, or similar platforms
Advanced proficiency in Microsoft Excel and Google Workspace tools
Preferred Qualifications
Experience supporting finance transformation or AP automation initiatives
Exposure to workflow automation tools and AI-enabled business process solutions
Experience working in a global organization or shared services environment
Continuous improvement or process optimization experience is highly preferred
Why Join Workato?
Be part of a fast-growing global technology company
Work in a collaborative and innovative environment
Gain exposure to cutting-edge automation and AI technologies
Opportunity to contribute directly to finance transformation and operational excellence
Competitive compensation and benefits package
 
(REQ ID: 2800)